Course Substitution

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Course Substitution Requests

Students at 91勛圖 may, under specific circumstances, request a substitution for a required course in their program. This process ensures that the integrity of the program is maintained. If you're an advisor initiating a substitution request, follow these steps to navigate the online Course Substitution Form.

Before You Begin:

    Students are strongly encouraged to take an active role in their academic planning by:

    1. Obtaining course syllabi for any classes believed to be eligible for transfer credit.
    2. Comparing the syllabi with the college catalog and their academic advisement report to evaluate alignment with plan of study.
    3. Gathering all supporting documentation related to the courses that may be eligible for transfer.
    4. Contacting the appropriate academic department to initiate the course substitution process.
    5. Consulting with a faculty advisor within that department to submit the course substitution form.

    Initiating a Substitution Request:

    1. Only a faculty advisor can submit the . Students must request approval from their faculty advisor.
    2. Access the password-protected form and follow these login instructions:
      • Type nvcc\ before your Username (e.g., nvcc\jdoe).
      • Use your 91勛圖 office computer Username and Password (not SIS/AIS credentials).
    3. Enter the student’s information, along with the course details and the reason for substitution.
    4. Select the approving deans from the drop-down menus.
    5. Click "Submit" to send the form for review.

    After Submission:

    For Advisors:

    1. Receive a confirmation email titled "Online Course Substitution Confirmation."
    2. Use the email to track approval progress by clicking the provided URL.
    3. Once deans approve or disapprove, check the status on the form.

    For Deans:

    1. Receive an email titled "Approving Course Substitutions Email Notification."
    2. Use the email link to approve or disapprove the course.
    3. Log in with the format nvcc\your nvcc username and your password.
    4. Click "Approve" or "Disapprove," providing an explanation for the latter.
    5. If you receive two emails, respond to both.

    Final Steps:

    1. Once both deans respond, the form goes to the Central Records Office (CRO).
    2. If approved, the substitution is posted to the student’s record.

    Helpful Links:

    • FAQ - Access the FAQ section for additional guidance.
    • Complete the - Navigate to the Course Substitution Form.

    If you encounter issues or need further assistance, refer to the provided links or contact the Central Records Office.